Minutes of NWSSA BOD Meeting 9-20-2023

Date: 9/20/23
Time: 6:34 P.M. PST
Location: Zoom

ATTENDANCE

Board members: 
Ellie Hochman, Jeremy Kester, Stephen Taplin, Tamara Buchanan, Pat Barton, Markos Weiss, Denny Tsang, Deborah Wilson, Batya Friedman, Michael Yeaman

Board Members Present via phone/virtual: ALL

Absent: Cyra Jane Hobson

Quorum: Yes

Staff Present: Renee Roberts

Guests: Kentaro Kojima, Rachel Jarvis

CALL TO ORDER

A meeting of the Board of Directors of the ORGANIZATION was duly called on 9/20/2023, at 6:34p.m. PST.  Ellie Hochman (President) called the meeting to order.

Minutes Approval

Minutes Submitted: 

7/9/2023 NWSSA Emergency BOD Meeting Minutes

7/12/2023 NWSSA BOD Meeting Minutes

A motion was made to approve the consent agenda. The motion was seconded. The motion passed unanimously.

Reports 

Treasurer’s report: (Cyra Jane) see attached 2023-9-23 Treasurer Report.docx

Website report: Carl Nelson 2023-9-19 Website report for agenda.docx

Kubota Gardens: Markos Weiss 18 sculptors onboard with 40 pieces.

Finance committee: Michael Yeaman

Timeline for endowment plan presentation set for Symposium season 2024.

Old Business

Suttle Lake Deposit discussion: Rachel Jarvis, Kentaro Kojima As of now SL is willing to credit $1500 of the total $5000 deposit to future events. SL is waiting for a response. We need to explore an earlier time of year at SL. Consider reevaluation of SL contract.  SL crew to continue to explore rescheduling possibilities before negotiating deposit.

Flower and Garden Show discussion: Aerin Sizelove 2023-9-20 BOD Agenda- F and G report.docx
Motion made to cancel the 2024 flower and garden show and explore other options for future spring events which may or may not include the F&G show. Aerin to be included. Motion was seconded. Motion passed unanimously.

Review results of survey and discussion: 2023 survey responses.xlsx

New Business

Begin retreat planning:
Goals met:
Good
-Meeting the goal of improved communication.
-Increased membership, brought event and participation levels up.
Poor
-Fundraising committee never met.
-Website?
Agenda points for retreat:
-Website
-Revisit committee structure
-Role definitions
-Archives boxes
-What work needs to be done? 

Food Coordination:
-2 people per meal X 6 meals.
-Meal budget?
Motion made to invite Rachel and Tim Jarvis as guests to the BOD retreat. Motion seconded. Motion passed unanimously.

NWSSA Members Questions to the board: (5 minutes)

Meeting adjourned at 8:25 P.M. PST by Ellie Hochman (President).